Terms of Service

Last updated: October 12, 2026

These terms apply to your use of OnFileBooks, a bookkeeping and tax-compliance web application operated by Harsh Bhavsar, an individual based in India ("we", "us"). By creating an account or using OnFileBooks, you agree to them on behalf of yourself and the firm you represent.

1. The service

OnFileBooks lets accounting and bookkeeping firms upload their clients' bank statements, categorize and reconcile transactions, keep journal entries, produce financial reports and track filing deadlines. We may improve or change features over time.

2. Accounts

• A firm's admin creates the firm's account and invites staff. The admin decides each person's role and what that role may do.
• Keep your sign-in details confidential. You are responsible for activity under your account; tell us at once at support@onfilebooks.com if you suspect it has been misused.
• Information you give us about your firm and staff must be accurate.

3. Your data

• Your firm owns the information it puts into OnFileBooks, including its clients' records. We use it only to provide the service, as described in our Privacy Policy.
• You confirm that your firm has the right to upload its clients' information and to have us process it for the firm, including any consent or notice your clients are owed.
• You can export or delete your firm's records. If you close your account, we delete your firm's information as described in the Privacy Policy.

4. Professional responsibility

OnFileBooks is a tool for professionals; it is not tax, legal or accounting advice. Suggested categories (including AI suggestions), filing deadlines, threshold flags and reports are aids that your firm must review. Your firm remains responsible for the accuracy of its clients' books, returns and filings and for meeting every deadline.

5. Acceptable use

You agree not to:

• access another firm's data or try to get around permissions, security or usage limits;
• upload malicious code or information you have no right to use;
• use OnFileBooks to break any law, or resell or copy the service without our written permission.

We may suspend access that puts the service, other firms or their data at risk, and will tell you why unless the law prevents us.

6. Fees

Any fees, and how they are billed, will be agreed with your firm in writing before you are charged.

7. Availability

We work to keep OnFileBooks available and your data safe, but the service may occasionally be interrupted for maintenance or by events outside our control. Keep your own copies of anything you must retain for legal or regulatory reasons.

8. Disclaimer

To the extent the law allows, OnFileBooks is provided "as is" and "as available", without warranties of any kind, express or implied, including merchantability, fitness for a particular purpose and non-infringement.

9. Limitation of liability

To the extent the law allows, we are not liable for indirect, incidental, special, consequential or punitive damages, or for lost profits, revenue or data. Our total liability for any claim relating to OnFileBooks is limited to the amount your firm paid us for the service in the 12 months before the claim arose.

10. Ending these terms

Your firm may stop using OnFileBooks and close its account at any time. We may end these terms with 30 days' notice, or immediately if you seriously breach them. Sections 3, 4, 8, 9 and 11 continue after the terms end.

11. Governing law

These terms are governed by the laws of India, without regard to its conflict-of-laws rules. Any dispute will be handled by the courts of India.

12. Changes

We will post changes on this page and update the date above. If a change is significant, we will tell firm admins by email at least 30 days before it takes effect. Continuing to use OnFileBooks after that means you accept the change.

13. Contact

Questions about these terms: support@onfilebooks.com.